Monday, July 5, 2010

PowerPoint 2010 New Features A: Create, manage, and collaborate with other people

PowerPoint 2010 introduces some fantastic new tools that you can use to effectively create, manage, and collaborate with others on your presentations.

Manage your files in the new Backstage view

The new Microsoft Office Backstage view lets you quickly gain access to common tasks related to managing files, such as viewing document properties, setting permissions, and opening, saving, printing, and sharing your presentations.

Info tab

A glimpse of the Info tab in the new Backstage view

For more information about the Backstage view, see What and where is the Backstage view? Also, because the Backstage view replaces what existed under the Microsoft Office Button Button image, see What happened to the Microsoft Office Button?

Co-author a presentation with your colleagues

Co-authoring enables you and other collaborators to change a presentation at the same time, instead of having to do so separately. It also prevents anyone from being "locked out" of a file that is being used by or that is checked out to someone else. You and your co-authors no longer have to take turns editing a presentation and then merge different versions of the presentation together

Using a shared location on a Microsoft SharePoint server, people can co-author content when and where it is convenient. Office 2010 has made it easy to support additional workflow scenarios by allowing co-authoring to function in the ‘cloud'.

Edit a presentation

On the File tab, click Info to see the co-authors’ names

For more information about co-authoring a presentation, see Work on a presentation at the same time as your colleagues.

Automatically save versions of your presentations

With Office Auto-Revisions, you can automatically save different, progressive versions of your presentations so that you can retrieve part or all of earlier versions. This is helpful if you forget to manually save, another author overwrites your content, if you unintentionally save changes, or you just want to go back to an earlier version of your presentation. You must turn the AutoRecover or AutoSave settings to take advantage of this capability.

Set the AutoRecover or AutoSave settings

A snapshot of the settings that you can set to turn on or off Auto-Revisions

For information about automatically saving versions of your presentations, see Work with Office safe modes.

Organize your slides into sections

You can organize large slide decks to be more manageable and easier to navigate by using sections. Additionally, you can collaborate with others to create a presentation by labeling and grouping your slides into sections. For example, each colleague can be responsible for preparing slides for a separate section.

You can name, print, and apply effects to an entire section.

For procedures on how to manage your slides by using sections, see Organize your slides into sections.

Merge and compare presentations

You can compare your current presentation with another one and combine them instantly by using the Merge and Compare feature in PowerPoint 2010. This is helpful if you work with others on presentations and use e-mail or network shares to communicate changes with others.

This feature is useful when you want to compare two presentations just to see what differences exist, without the optional goal of saving the combined (merged) presentation.

You can manage and choose which changes or edits you would like to incorporate for the final presentation. The Merge and Compare feature minimizes the time you spend synchronizing edits from multiple versions of the same presentation.

Compare and merge

Merge and compare presentations edited by two or more people

For more information about merging and comparing a presentation, see Work on a presentation at the same time as your colleagues.

Work with separate PowerPoint presentation files in different windows

You can run multiple presentations on a single monitor, side-by-side. Your presentations are not bound by a main or parent window any longer, so you now have a great way to reference one presentation while working on another.

Also, you can use the new Reading view to show two presentations in a slide show in separately managed windows simultaneously, with full animation effects and full media support.

Work from anywhere: PowerPoint Web Apps

Work on your presentation even when you’re away from PowerPoint. Store your presentation on a web server that hosts the Microsoft Office Web Apps. Then, you can use PowerPoint Web App to open the presentation in your browser. You’ll be able to view it and even make changes. The Office Web Apps are available by logging in to Windows Live, or by accessing your organization’s SharePoint Foundation 2010 site with the Office Web Apps installed.

PowerPoint Web App

PowerPoint Web App

For more information about PowerPoint Web App, see the following:

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