Tuesday, November 30, 2010

How to Extract Background Music from PowerPoint Presentation?

It happens often that you find a piece of wonderful background music from PowerPoint presentation and you want to extract the music out to play with your iPod, iPhone, or iPad, but you don't know what to do.
This tutorial will teach you how to extract an audio file from PowerPoint 2003, 2007 and 2010:

Please choose the PowerPoint version you are using below:
PowerPoint 2003 PowerPoint 2007 PowerPoint 2010

Extract Inserted Background Music with PowerPoint 2003:
Step 1: Open the presentation (.ppt), slideshow (.pps) or template (.pot) with the background music you want.
Step 2: Click “File”—“Save as Web Page”:



Step 3: In the pop-up window, select “Web Page (*.htm; *.html)” of the drop-down menu after “Save as type” and click “Save”.


Step 4: A folder named “filename_files” and a filename.html file will be output, open the folder, you will find all the audio files inserted into the PowerPoint presentation.



Extract Inserted Background Music with PowerPoint 2007:

Method A:
Step 1: Open the presentation (.ppt & .pptx), slideshow (.pps & .ppsx) or template (.pot & .potx) with the background music you want.

Step 2: Click the Office button at the top-left corner, and then select “Save As”—“Other Formats”.


Step 3: In the pop-up window, select “Web Page (*.htm; *.html)” of the drop-down menu after “Save as type” and click “Save”.


Step 4: A folder named “filename_files” and a filename.html file will be output, open the folder, you will find all the sound files inserted into the PowerPoint presentation.

Method B: (This method works for all PowerPoint 2007 & PowerPoint 2010 including .pptx, .ppsx, .potx, etc.)

Step 1: Make sure all files in your PC display file extension names (as filename.pptx, filename.exe, etc.). If not, enable them:

  1. Go into Windows Explorer

    If you don't have a toolbar or shortcut (usually a file folder with a magnifying glass superimposed over it) to get there, you can:
    1. Go to the Start menu
    2. Select Run
    3. Type "explorer.exe" in the box
    4. Hit the Enter key

  2. In Windows Explorer, choose Folder Options from the Tools menu
  3. Click on the View tab
  4. Find "Hide File Extensions for Known File Types" and UNcheck its box.
Step 2: Highlight the PowerPoint file, click “F2” and change the name of the presentation by adding a .zip to the end. (e.g. filename.pptx.zip).

Step 3: Click “Yes” if the following dialog box appears after changing the name.

Step 4: Unzip the file and open it. You can find a “ppt” folder in it. Open the “media” folder in “ppt” folder, you will find all the audio files inserted into PowerPoint presentation.


Extract Inserted Background Music with PowerPoint 2010:

Method A:

Metioned above.

Method B:
PowerPoint 2010 offers new support for viewing presentations directly within web browsers. This helps provide a consistent experience for viewing presentations and enables the display of features such as animations and transitions.

You can save presentations as an .htm file or as a .mht file through the PowerPoint object model. This provides compatibility with older add-ins and macros.

To save a file as a webpage (*.htm;*.html) to the desktop by using the ppSaveAsHTML argument for the *.htm file format, without embedding true type fonts (msoFalse), follow these steps:

Step 1: Open the PowerPoint presentation in PowerPoint 2010.
Step 2: Press "Alt"+ "F11" on your keyboard and Microsoft Visual Basic for Applications opens.

Step 3: Press "Ctrl"+"G" on your keyboard and the Immediate window opens within Microsoft VBA.
Step 4: Copy and paste the following text into the Immediate window:
ActivePresentation.SaveAs ":\users\\desktop\.htm", ppSaveAsHTML, msoFalse

Step 5: Press "Enter" on your keyboard.
In PowerPoint, where your presentation once had the filename you had given it, it now says .htm (upon saving the presentation the title bar will revert back to its original name).
Step 6: Navigate to where your PowerPoint presentation is saved. There is now a folder with the same name as your presentation followed by _files. (Example: HTMLme_files)
Step 7: Open the new folder. Included inside the folder are all of the audio files used in the presentation.

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